January 2021 Special Meeting




For the hearing-impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call (541) 744-3603.

“The Mission of the Springfield Utility Board is to provide safe, reliable, cost-effective utility-related services to the citizens and businesses of the Springfield community.”

To ensure safe public meetings, we continue to follow current and up-to-date COVID precautions.

January 13, 2021

Special Meeting – 5 to 5:45 p.m.

The Springfield Utility Board plans to hold a special meeting to administer Oaths of Office, to prioritize 2021 Board Goals, and to discuss Board Proposals - time permitting.

Regular Board Meeting – to begin at approximately 6:00 p.m.

This meeting will commence at approximately 6:00 p.m., after the conclusion of the 5:00 p.m. special meeting. The public is invited to attend the Special Meeting and the Regular Board Meeting via phone or internet by following the instructions further down the page and will be prompted for comment during the meetings. The public also has the opportunity to submit public comment in advance, to be entered into the record, via email to subboard@subutil.com by Noon on Wednesday, January 13.

Instructions to attend the Special Meeting and Regular Board Meeting

Use this one-touch link to join from your computer, tablet, or smartphone: https://global.gotomeeting.com/join/763970301

To join using the GoToMeeting App, enter meeting ID: 763-970-301

Use your telephone for Audio Only Mode – please mute your microphone to cancel background noise:

Call-in: (866) 899 4679 (Toll-Free)

Call-in: (571) 317-3116 (Long Distance charges may apply)

Access Code: 763-970-301

Oregon Relay/TTY: 711 -or- (800) 735-1232

Executive Session – to commence at approximately 7:30 p.m.

Pursuant to ORS 40.225, ORS 192.660(2)(e), ORS 192.660(2)(f), and ORS 192.660(2)(h); attorney-client privilege, to deliberate with persons designated to negotiate real property transactions, to consider information exempt from public inspection, and to consult with counsel regarding pending or potential litigation. This is a non-public meeting.

Special Meeting – to commence at approximately 8:00 p.m., if needed

The purpose of this open meeting is to allow potential Board action following executive session and/or discuss Board Proposals. The meeting will commence after the conclusion of the executive session, if needed.

Special Meeting – 5 to 5:45 p.m.


I. Business from the Board

  • A. Swearing in of Elected and Re-elected Board Members
  • B. Prioritizing 2021 Board Goals and Discuss Board’s DEI Strategies
  • C. Discuss Board Proposals


Special Meeting – January 13, 2021


Board approved at its March 10, 2021, Regular Board Meeting

The special meeting of the Springfield Utility Board was held virtually and called to order by Chair Eyster at 5:04 p.m.


Board: Mike Eyster, Chair; Robert Scherer, Vice-Chair; David Willis; John DeWenter; Mark Molina.

Staff: Jeff Nelson; Sanjeev King; Greg Miller; Janis Brew; Rudy Eckert; Cindy Flaherty; Matt Dahlstrom and Joe Leahy, Attorneys for the Board.

Others: None.

Business from the Board

Swearing in of Elected and Re-elected Board Members

Matt Dahlstrom, attorney for the Board, administered Oaths of Office to Mark Molina, newly elected to SUB Board Position No. 5 for a 4-year term that expires 12/31/2024 (Exhibit A); Robert Scherer, elected to complete the remaining two years of his first term on the Board for Position No. 2 - term expires 12/31/2022 (Exhibit B); and David Willis, re-elected to SUB Board Position No. 1 for a 4-year term that expires 12/31/2024 (Exhibit C).

Prioritize 2021 Board Goals

Jeff Nelson referred to his memo to the Board on Prioritization of Board Goals (Exhibit D) and shared an overview of the scope of Board Goals, and shared some suggestions that included the Board may consider refining goals/priorities to areas within SUB’s control and jurisdiction.

John DeWenter suggested the Board Chair appoint a Board committee consisting of two Board members and the General Manager to work on a more refined presentation of the 2021 goals and priorities and to bring back to the February Board meeting for further review and direction.

The Board reviewed the 2021 Board Goals (Exhibit E) to allow Board members to make suggestions and comments for any necessary revisions.

Following Board discussion and input, Chair Eyster appointed John DeWenter, Robert Scherer, and Jeff Nelson to be on the Committee to Prioritize 2021 Board Goals. Chair Eyster also noted any other members of the Board are welcome to sit in on the Committee. The committee is to meet to consider the suggestions and comments made by the Board tonight, and present a revised document that prioritizes the goals.

Discuss Board Adopted DEI Strategies

The Board discussed the Diversity, Equity, and Inclusion Statement and Strategies (Exhibit F), which was adopted as SUB Board Policy at the December 9, 2020, Board meeting.


The meeting was adjourned by consensus at 5:45 p.m.

Mike Eyster, Board Chair

Jeff Nelson, Board Secretary