Date
Time
Agenda
For the hearing-impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call (541) 744-3603.
“The Mission of the Springfield Utility Board is to provide safe, reliable, cost-effective utility-related services to the citizens and businesses of the Springfield community.”
To ensure safe public meetings, we continue to follow current and up-to-date COVID precautions.
February 10, 2021
Special Work Session – 5 to 5:45 p.m.
HR Answers will provide a presentation to the Board on executive compensation and factors to consider in setting General Manager’s pay policy. Please note that the Board does not take public comment during work sessions.
Regular Board Meeting – 6:00 p.m.
This meeting will commence at approximately 6:00 p.m., after the conclusion of the 5:00 p.m. Special Work Session. A public hearing will be held on the proposed increase to electric rates with time allowed for public testimony during Business From The Board portion of the meeting.
The public is invited to attend the 6:00 p.m. Regular Board Meeting and the 7:30 p.m. Special Meeting via phone or internet by following the instructions below and will be prompted for comment during the meetings. The public also has the opportunity to submit public comment in advance, to be entered into the record, via our Contact Us form by Noon on Wednesday, February 10.
Instructions to join the Regular Board Meeting and Special Meeting
Use this one-touch link to join from your computer, tablet, or smartphone: https://global.gotomeeting.com/join/763970301
To join using the GoToMeeting App, enter meeting ID: 763-970-301
Use your telephone for Audio Only Mode – please mute your microphone to cancel background noise:
Call-in: (866) 899 4679 (Toll-Free)
Call-in: (571) 317-3116 (Long Distance charges may apply)
Access Code: 763-970-301
Oregon Relay/TTY: 711 -or- (800) 735-1232
Executive Session, if needed – to commence at approximately 7:30 p.m.
Pursuant to ORS 40.225, ORS 192.660(2)(e), ORS 192.660(2)(f), and ORS 192.660(2)(h); attorney-client privilege, to deliberate with persons designated to negotiate real property transactions, to consider information exempt from public inspection, and to consult with counsel regarding pending or potential litigation. This is a non-public meeting and will commence following the conclusion of the Regular Board Meeting, if needed.
Special Meeting, if needed – to commence at approximately 8:00 p.m.
The purpose of this open meeting is to allow potential Board action following executive session. The meeting will commence after the conclusion of the Executive Session, if needed.
Special Work Session – 5:00 p.m.
Presentation on executive compensation on factors to consider in setting the General Manager’s pay policy. The Board does not take public comment during work sessions.
Regular Board Meeting – 6:00 p.m.
Agenda
I. Call to Order – 5 min
- A. Pledge of Allegiance
II. Business from the Audience – please limit comments to 3 min each
III. Business from the Board
- A. Consent Agenda – Action – 5 min
- 1. Approval of Minutes
- 2. Approval of Accounts Paid Listing
- 3. Adopt/Approve Bids/Proposals
- 3.a. ESC Bid No. 01.21, Distribution Transformers
- 3.b. ESC Bid No. 03.21, Chassis and Service Body for 2021 Ford F550
- 3.c. ESC Bid No. 04.21, 115kV Circuit Breakers
- 3.d. ESC 3-year Contract for Flame Resistant Clothing Rental Program
- 3.e. WSC Bid No. 2021-01, Statements of Qualification for Architect/Engineer Related Services
- 3.f. WSC Bid No. 2021-02, South Hills 4th Level Reservoir – Construction Services
- B. Public Hearing on Proposed Electric Rate Increase – 15 min
- 1. Staff Presentation
- 2. Public Testimony
IV. Business from the General Manager
- A. River Glen Net Neighborhood Application – Action – 15 min
- B. XS Media Marcola Meadows Net Neighborhood Application – Action – 15 min
- C. Watershed Protection Efforts – 5 min
- D. City’s Request for Grant Funding for Failed Underground Street Light Feeds – Action – 10 min
- E. Telecommunications Update – 5 min
- F. TEAM Springfield Update – 5 min
V. Other Business from the Board
- A. Ethics Review – 15 min
- B. Board Priorities – 15 min
- C. Board Member Updates – 5 min
- D. Future Board Agenda Items – 5 min
VI. Adjournment
Total Time 120 min
Executive Session, if needed – to commence at approximately 7:30 p.m.
Pursuant to ORS 40.225, ORS 192.660(2)(e), ORS 192.660(2)(f), and ORS 192.660(2)(h); attorney-client privilege, to deliberate with persons designated to negotiate real property transactions, to consider information exempt from public inspection, and to consult with counsel regarding pending or potential litigation. This is a non-public meeting.
Special Meeting, if needed – to commence at approximately 8:00 p.m.
The purpose of this open meeting is to allow potential Board action following executive session, if needed.
Minutes
Special Meeting – February 10, 2021
Minutes
Board approved at April 14, 2021 Regular Board Meeting
The virtual special meeting of the Springfield Utility Board (SUB) was called to order by Chair Eyster at 7:58 p.m.
Attendance
Board: Mike Eyster, Chair; Robert Scherer, Vice-Chair; David Willis; John DeWenter; Mark Molina.
Staff: Jeff Nelson; Sanjeev King; Greg Miller; Cindy Flaherty; Matt Dahlstrom and Joe Leahy, Attorneys for the Board.
Others: None.
Business from the Board
Board Action Following Executive Session
Jeff Nelson noted for the record that the Marcola Meadows property is for future water infrastructure and a future intertie location. This is an area where development is actively occurring and if SUB fails to act now, there may be a lost opportunity.
Mr. Nelson stated that the South A Street property is suitable warehouse property for SUB’s storage needs.
Based on the discussion on these properties during tonight’s executive session, the Board took the following action.
* John DeWenter motioned that the Board, having discussed this item during the 7:30 executive session earlier this evening, now authorizes the General Manager to proceed with the property acquisition, in the Marcola Meadows development, for planned future SUB infrastructure at a price not to exceed $240,000. The General Manager has the authority to close on the property pending legal review, inspections, and satisfactory property title, as discussed in the February 10 Executive Session. This motion carried unanimously by a vote of 5 in favor and 0 against.
Chair Eyster noted that Board Member David Willis recused himself from the next item of order, due to a conflict of interest. At this time, the Board may consider a motion on the South A Street warehouse property.
* John DeWenter motioned that the Board, having discussed this item during the 7:30 executive session earlier this evening, now authorizes the General Manager to proceed with the property acquisition for the property located at 1688 and 1690 South A Street at a purchase price not to exceed $610,000. The General Manager has the authority to close on the property pending legal review, inspections, and satisfactory property title. This motion carried unanimously by a vote of 4 in favor and 0 against.
Adjournment
Being no other business the meeting was adjourned by consensus at 8:02 p.m.
Mike Eyster, Board Chair
Jeff Nelson, Board Secretary