November 12 Special Work Session, Regular Board Meeting, and Executive Session

The Springfield Utility Board plans to hold a special work session on Wednesday, November 12, 2025, 4:00 – 5:30 p.m. The purpose of this session is to discuss the General Manager Recruitment and for a review on Ethics Training. Please note that the Board does not hear public comments during work sessions.

Special Work Session Agenda

• CALL TO ORDER
• BUSINESS
  • General Manager Recruitment
  • Board Ethics Training
• ADJOURNMENT

The Board will hold its regular board meeting at 6:00 p.m. on November 12. The public is welcome and encouraged to attend. You may view or download the agenda and packet of the Springfield Utility Board meeting prior to the meeting by going to our Agendas & Minutes page.

Regular Board Meeting Agenda

1. CALL TO ORDER
   1. Pledge of Allegiance
2. BUSINESS FROM THE AUDIENCE - Persons wishing to speak during public comment must sign in. Each speaker will be limited to three minutes, may not yield their time to another speaker, shall state their full name, and whether-or-not they are a SUB customer. The Board will listen to comments, but generally does not, engage in discussion with the speaker during the meeting.
3. BUSINESS FROM THE BOARD
4. Consent Agenda -Board Action
   1. Approval of Minutes
      1. October 8, 2025 Special Work Session
      2. October 8, 2025 Regular Board Meeting
   2. Accounts Paid Listing - September
5. Nominations for 2026 Board Chair / Vice-Chair
6. First Public Hearing on Proposed Electric Rates for 2026
   1. Staff Presentation
   2. Public Testimony
7. First Public Hearing on Proposed Water Rates for 2026
   1. Staff Presentation
   2. Public Testimony
8. First Public Hearing on Proposed Dark Fiber Rates for 2026
   1. Staff Presentation
   2. Public Testimony
9. First Public Hearing on the Proposed 2026 Utility Operating Budget
   1. Staff Presentation
   2. Public Testimony
10. BUSINESS FROM THE GENERAL MANAGER
    1. Presentation from Bonneville Power Administration (Transmission)
    2. Builders/Developers Follow Up
    3. Review Progress on SUB’s McKenzie River Water Supply Project
    4. Affordability Study Update
    5. General Manager Recruitment
    6. Potential Policies/Governance
    7. Board Ethics Training (if not covered earlier in Special Work Session)
    8. Telecommunications Update
    9. Team Springfield Update
11. OTHER BUSINESS FROM THE BOARD
12. Board Member Updates
13. Future Board Agenda Items
14. ADJOURNMENT

The Board also plans to meet in a non-public executive session on November 12, at approximately 7:30 p.m., if needed, immediately following the conclusion of the 6:00 p.m. regular board meeting. The executive session will be held pursuant to ORS 40.225 and ORS 192.660(2)(h): attorney-client privilege; and to consult with counsel concerning legal rights and duties of a public body with regard to pending or potential litigation. If this meeting is not needed, it may be canceled.

Members of the public are invited and encouraged to attend the 4:00 p.m. special work session and the 6:00 p.m. regular board meeting in person or remotely. Instructions to join remotely will be posted on the agenda prior to the meeting on SUB’s website at www.subutil.com under Board Meetings. Public comments may be submitted in advance by Noon on November 12, by using the email link provided on the agenda. The meetings will be held in SUB’s Board Room located in the Annex Building at 223 A Street in Springfield.