Executive Session, 4:00 p.m.
The Springfield Utility Board plans to meet in a non-public executive session on Wednesday, May 13, 2026, pursuant to ORS 40.225, ORS 192.660(2)(a), ORS 192.660(2)(f), and ORS 192.660(2)(h): attorney-client privilege; to consider the employment of a public officer, employee, staff member, or individual agent; to consider information or records that are exempt by law from public inspection, including written advice from attorneys; and to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.
SPECIAL WORK SESSION, at approximately 4:45 PM
Members of the public are invited to attend the special work session on May 13, in person or remotely.
Please Note: Public comments are not heard during special work sessions.
MS Teams: Join remotely here /
Meeting ID: 238 033 937 579 1 / Passcode: zS7ua7Dg
Dial in via phone in Listen Only Mode: +1 323-795-4524,,902111605# / Phone conference ID: 902 111 605#
(Please MUTE your MIC to cancel any background noise, until called on to share comments.)
Oregon Relay/TTY: 711 -or- 1 (800) 735-1232
AGENDA - Special Work Session
I. CALL TO ORDER
II. BUSINESS
A. 10-Year Capital Plan Snapshot
III. OTHER BUSINESS (time permitting)
A. Wildfire Mitigation Plan
B. Follow Up on Board Member Thomas’ Development Questions
C. Commercial / Industrial Rates Review Process
IV. ADJOURNMENT Total Time: 45 min
5:30 – 6:00 p.m. Break
6:00 p.m. Regular Board Meeting
The Board will then hold its regular board meeting at 6:00 p.m. on May 13. The public is welcome and encouraged to attend. See agenda below. The agenda and packet may also be accessed prior to the meeting on SUB’s website under Board Meetings here: Agendas & Minutes page.
MS Teams: Join remotely here / Meeting ID: 279 608 974 598 2 / Passcode: fc3YF9xj
Dial in via phone in Listen Only Mode: +1 323-795-4524,,30479862# Phone conference ID: 304 798 62#
(Please MUTE your MIC to cancel any background noise, until called on to share comments.)
Oregon Relay/TTY: 711 -or- 1 (800) 735-1232
AGENDA - Regular Board Meeting
I. CALL TO ORDER
A. Pledge of Allegiance
II.BUSINESS FROM THE AUDIENCE
III. BUSINESS FROM THE BOARD
A. Consent Agenda -Board Action
1. Approval of Minutes
a. April 8, 2026 - Regular Board Meeting
b. April 8, 2026 - Special Meeting
c. April 13, 2026 - Special Meeting
d. April 23, 2026 - Special Meeting
2. Accounts Paid Listing – April
B. Potential Board Action Following Executive Session
IV. BUSINESS FROM THE GENERAL MANAGER
A. SDAO Update on General Manager Evaluation Project
B. Review of Board Governance Policies
C. Board Vacancy Process
D. Budget Committee Vacancy Update
E. SUB’s McKenzie River Water Supply Project Update
F. Wildfire Mitigation Plan (if not discussed in Special Work Session)
G. Follow up on Board Member Thomas’ Development Questions (if not discussed in Special Work Session)
H. Commercial/Industrial Rates Review Process (if not discussed in Special Work Session)
I. Telecommunications Update
J. Team Springfield Update
V. OTHER BUSINESS FROM THE BOARD
A. Board Member Updates
B. Future Board Agenda Items
VI. ADJOURNMENT
Executive Session, at approximately 7:00 p.m.
The Board also plans to meet in a non-public executive session, at approximately 7:00 p.m., immediately following the conclusion of the 6:00 p.m. regular board meeting. The executive session will be held pursuant to ORS 40.225, ORS 192.660(2)(a), ORS 192.660(2)(f), and ORS 192.660(2)(h): attorney-client privilege; to consider the employment of a public officer, employee, staff member, or individual agent; to consider information or records that are exempt by law from public inspection, including written advice from attorneys; and to consult with counsel concerning the legal rights and duties of a public body with regard to current litigation or litigation likely to be filed.
Special Meeting, at approximately 7:30 p.m., if needed
The Board also plans to hold a special meeting, if needed, immediately following the conclusion of the 7:00 p.m. executive session. The purpose of this session is for potential Board action following executive session.
MS Teams: Join remotely here / Meeting ID: 259 776 846 496 429/ Passcode: W9sw7Kv7
Dial in via phone in Listen Only Mode: +1 323-795-4524,,768212084# | Phone conference ID: 768 212 084#
(Please MUTE your MIC to cancel any background noise, until called on to share comments.)
Oregon Relay/TTY: 711 -or- 1 (800) 735-1232
AGENDA - Special Meeting
I. CALL TO ORDER
II. BUSINESS FROM THE AUDIENCE
III. BUSINESS FROM THE BOARD
A. Potential Board Action Following Executive Session
IV. ADJOURNMENT
Members of the public are invited to attend the 4:45 Special Work Session, the 6:00 p.m. Regular Board Meeting, and the 7:30 p.m. Special Meeting in person or remotely. Instructions to join remotely are posted above and will also be posted on the agenda prior to the meeting on SUB’s website under Board Meetings or click here: Agendas & Minutes. Public comments may be submitted in advance by Noon on May 13, by using the email link provided on the agenda or here: Contact SUB Board. The meetings will be held in SUB’s Board Room located in the Annex Building at 223 A Street, Suite F, in Springfield.