Annex Building Silicone Roof Coating



Close Date

Bid ID


Pre-Bid Meeting

Contact Info

Phone Number Email

Invitation to Bid FAC.13.23-2


Contemplated work consists of furnishing all labor, materials and equipment necessary for the placement of a silicone roof coating. The existing roof material consists of 50 mil white PVC membrane over Boardroom area and 45 mil white PVC membrane over other areas.

Springfield Utility Board (SUB) is soliciting Bids from qualified, licensed Bidders to manage, clean, repair, and apply a GE Enduris High Sold Silicone Liquid Flashing and GE Enduris High Solids Silicone (Medium Grey) roof coating over the SUB Annex roof. The estimated roof area to be coated is 11,905 square feet.

Where needed, Contractor is to remove metal coping cap along edge of the roof and replace with hemmed metal coping cap with a longer back face to keep water from infiltrating behind roof membrane.

SUB reserves the right to reject any and all proposals, or to accept any proposal, or portion(s) thereof, when, in its reasoned judgment, the interests of the public shall be best served, in accordance with ORS 279B.100.

Note: This work is Prevailing Wage as determined by BOLI, January 2022 book.

A. ITB Submittal

Electronic proposals for Annex Building Roof Coating will be accepted, please email DeeAnn Starr, Facilities Coordinator, at  Email must be received no later than 2 p.m., Pacific Standard Time, on Friday, July 14th, 2023 to be accepted.  The options for sealed, hardcopy proposal packet delivery are as follows:

Mail to: DeeAnn Starr, Facilities Coordinator, Resource Management, Springfield Utility Board, 223 A Street, Suite B, Springfield, OR 97477; or, drop off at the above address during business hours, then proceed by calling the front desk at 541-746-0963 to make aware of the delivery. No bids will be received after the BID CLOSING time.

B. Mandatory Pre-Bid Walk-Through

A Mandatory Pre-Bid Walk-Through for this project will be held at the project site, located at 223 A Street, Springfield, OR. 97478 on Monday, June 26th, 2023 at 10:00 AM to provide prospective bidders with the opportunity to ask questions relating to bidding or constructing the work under this contract and to acquaint Bidders with the site conditions. A BIDDER’S FAILURE TO ATTEND THE PRE-BID MEETING SHALL CAUSE ANY BID SUBMITTED BY THAT BIDDER TO BE DEEMED NON-RESPONSIVE AND THE BID WILL BE RETURNED UNOPENED. Statements made by SUB’s representatives at this meeting are NOT binding upon unless confirmed by written addendum.

C. Inquires

All inquiries or questions concerning the ITB shall be submitted in writing to Springfield Utility Board by 4 PM PDT on July 7, 2023. Please submit inquires to DeeAnn Starr, Facilities Coordinator, at

Any changes to the ITB will be in writing, documented, and forwarded to all participating BIDDERS as soon as possible in the form of written addenda in accordance with OAR 137-047-0430. Major changes or an excessive number of changes, as determined by SUB, may result in cancellation of the existing ITB.

Springfield Utility Board reserves the right to reject any or all bids, to waive minor irregularities not affecting substantial rights, and to accept such bids that in the opinion of the Board are in the best interest of Springfield Utility Board.

D. Terms and  Conditions

Springfield Utility Board’s Terms and Conditions apply. Terms and Conditions posted on SUB’s website at It is the bidder’s responsibility to read and review.

Special Requirements

Bid FAC.13.23-2 Pre-Bid Walk Through Attaendees

Substitution Requests:

Substitution Request - CSI(1)

Substitution Request - CSI(2)

Substitution Request- Harper Winn (Umpqua Roofing)

Substitution Request-ICP Building Solutions


Bid Memo FAC.13.23-2


Statement of Non-Discrimination

We do not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations.

These activities include, but are not limited to, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all volunteers, subcontractors and vendors.