June 2021 Board Retreat Work Session

Date

Time

Agenda

For the hearing-impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call (541) 744-3603.

“The Mission of the Springfield Utility Board is to provide safe, reliable, cost-effective utility-related services to the citizens and businesses of the Springfield community.”

To ensure safe public meetings, we continue to follow current and up-to-date COVID precautions.

June 15, 2021

Executive Session – 10:00 a.m. to 12:00 p.m.

This executive session will be offered remotely and in-person, pursuant to ORS 40.225, ORS 192.660(2)(i), ORS 192.660(2)(f), ORS 192.660(2)(e), ORS 192.660(2)(h); attorney-client privilege, facilitated review/evaluation of general manager employment-related performance, consider information/records exempt by law from public inspection, deliberate with persons designated to negotiate real property transactions, and consult with counsel concerning current or potential litigation. The executive session is non-public.

Board Retreat Work Session – 1:00 p.m.

The purpose of the retreat work session is to allow the Board time to review and deliberate on potential Board goals for 2022 and Board priorities. Please note that public comment is not heard during work sessions, however, members of the public are invited to join the Board retreat work session in person, or remotely in audio only mode via phone or internet.

Instructions to join the retreat work session remotely

Use this one-touch link to join from your computer, tablet, or smartphone: https://global.gotomeeting.com/join/763970301

To join using the GoToMeeting App, enter meeting ID: 763-970-301

Use your telephone for Audio Only Mode – please mute your microphone to cancel background noise:

Call-in: (866) 899 4679 (Toll-Free)

Call-in: (571) 317-3116 (Long Distance charges may apply)

Access Code: 763-970-301

Oregon Relay/TTY: 711 -or- (800) 735-1232

Minutes

Board Retreat Work Session – June 15, 2021

Minutes

Board approved at July 14, 2021 Regular Board Meeting

Chair Eyster called the retreat work session of the Springfield Utility Board to order at 1:10 p.m.

Attendance

Board: Mike Eyster, Chair; Robert Scherer, Vice-Chair; David Willis; John DeWenter; Mark Molina.

Staff: Jeff Nelson; Cindy Flaherty.

Others: None.

2021 Board Goals and Priorities

General Manager Nelson suggested review of the 2021 Board Goals – Summary of Priorities (Exhibit A) to give the Board an opportunity to make any changes of its goals or priorities, and what effect that might have on Board goals for 2022. Mr. Nelson also shared a couple of examples of SUB organizational goals and noted that it would benefit the Board to be more informed of what SUB staff are working on with respect to organizational goals.

Chair Eyster led the Board in review of the 2021 Board goals by priority, starting with the high priority goals first.

Following review, the Board consensus was as follows:

High Priority Goals:

  • Goal #3. Business Growth: Saff to provide status update on highspeed fiber services.
  • Goal #4. Emergency & Disaster Preparedness: Push this goal to 2022.
  • Goal #6. Cooperation & Collaboration: Staff to provide an update on the City’s timeline on the downtown voltage.

Medium Priority Goals:

  • Goal #1. Water & Electric Source Supply & Utility Infrastructure: Saff to provide the comprehensive report on Water Rights that Bart McKee shared previously with the Board.

Low Priority Goals:

  • Goal #1 Governance & Best Practices: Jeff Nelson to provide update to the Board, once the Equity and Community Consortium makes a decision at their June meeting on SUB’s recent request to join.

Closing Comments

Chair Eyster and other Board members shared comments on how today’s process was helpful and good progress was made.

Adjournment

The meeting was adjourned by consensus at 3:47 p.m.

Mike Eyster, Board Chair

Jeff Nelson, Board Secretary