Date
Time
Agenda
For the hearing-impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call (541) 744-3603.
“The Mission of the Springfield Utility Board is to provide safe, reliable, cost-effective utility-related services to the citizens and businesses of the Springfield community.”
To ensure safe public meetings, we continue to follow current and up-to-date COVID precautions.
February 2, 2021
Special Work Session of Springfield Utility Board (SUB) – 4:00 p.m.
The purpose of this session is to allow time for Board members to provide a recommendation to the entire Board regarding Board priorities for 2021. The public is invited to attend the Special Work Session via phone or internet by following the instructions below. Please note that the Board does not take public comment during work sessions.
Use this one-touch link to join from your computer, tablet, or smartphone: https://global.gotomeeting.com/join/763970301
To join using the GoToMeeting App, enter meeting ID: 763-970-301
Use your telephone for Audio Only Mode – please mute your microphone to cancel background noise:
Call-in: (866) 899 4679 (Toll-Free)
Call-in: (571) 317-3116 (Long Distance charges may apply)
Access Code: 763-970-301
Oregon Relay/TTY: 711 -or- (800) 735-1232
Special Work Session – 4 p.m.
Agenda
I. Call to Order
II. Business from the Board
- A. Board Priorities for 2021
III. Adjournment
Minutes
Special Work Session – February 10, 2021
Minutes
Board approved at April 14, 2021 Regular Board Meeting
The virtual special work session of the Springfield Utility Board was called to order by Chair Eyster at 5:03 p.m.
Attendance
Board: Mike Eyster, Chair; Robert Scherer, Vice-Chair; David Willis; John DeWenter; Mark Molina.
Staff: Jeff Nelson; Greg Miller; Janis Brew; Cindy Flaherty; Matt Dahlstrom and Joe Leahy, Attorneys for the Board.
Others: Laurie Grenya, HR Answers.
Business from the Board
Presentation on General Manager Compensation
Laurie Grenya, with HR Answers, provided a presentation on Executive Compensation (Exhibit A) and shared with a general overview. Ms. Grenya reviewed pros and cons of some main concepts when considering executive compensation.
Discussion was shared on comparators for public utilities and the relevant marketplace and strategies for executive/general manager compensation.
Jeff Nelson noted that because this is a Board policy on the Board’s position on compensation, he recommends the Board delegate one or more members to work with the consulting entity if the Board wishes to use a consultant to identify its comparators.
In response to Chair Eyster’s question, Joe Leahy advised that the Board may go through a limited Request for Proposal (RFP) process to select an entity, or it may opt to select HR Answers, as this is a consultant basis and there is an exemption in the public contracting, if the Board so wishes.
Following further discussion Board consensus was to get the concept proposal from HR Answers and then decide if the Board wants to use an RFP process, and for John DeWenter and Mark Molina will work together on this and Ms. Grenya shared that for HR Answers would not charge to provide a concept proposal of what the scope of work and potential cost would look like for SUB.
The Board thanked Ms. Grenya for her informative presentation.
Adjournment
The meeting was adjourned by consensus at 5:58 p.m.
Mike Eyster, Board Chair
Jeff Nelson, Board Secretary