December 2021 Executive Session & Special Meetings

Date

Time

Agenda

For the hearing-impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call (541) 744-3603.

“The Mission of the Springfield Utility Board is to provide safe, reliable, cost-effective utility-related services to the citizens and businesses of the Springfield community.”

To ensure safe public meetings, we continue to follow current and up-to-date COVID precautions.

Monday, December 20, 2021

Executive Session – 5 p.m.

The Springfield Utility Board plans to meet in a non-public executive session pursuant to ORS 40.225 and ORS 192.660(2)(e); attorney-client privilege, and to conduct deliberations with persons designated to negotiate real property transactions.

Special Meeting – approximately 5:15 p.m.

The purpose of this public meeting is to allow potential Board action following executive session, if needed, and to hold a brief discussion on economic development. This meeting will commence immediately following the conclusion of the executive session.


The public has the opportunity to submit public comment in advance, to be entered into the record, via email through our Contact Us form by Noon, December 20.

Instructions to join Special Meeting remotely:

One-touch link to join from your computer, tablet, or smartphone: https://global.gotomeeting.com/join/763970301

To join using the GoToMeeting App, enter meeting ID: 763-970-301

To call in using your phone, for Audio Only Mode: Call-in: (866) 899 4679 (Toll-Free)

Call-in: 1 (571) 317-3116 (Long Distance charges may apply)

Access Code: 763-970-301

Oregon Relay/TTY: 711 -or- (800) 735-1232


Special Meeting – 5:15 p.m.

Agenda – Revised

I. Call to Order

II. Business from the Audience

III. Business from the General Manager

  • A. Potential Board Action Following Executive Session – 5 min
  • B. Brief Discussion on Economic Development – 10 min

IV. Adjournment

Total Time: 15 min

Minutes

Special Meeting – December 20, 2021

Minutes

Board approval at February 9 Regular Board Meeting

Attendace

In-Person

Board: Mark Molina; David Willis – excused absence.

Staff: Jeff Nelson.

Remote

Board: Mike Eyster, Chair; Robert Scherer, Vice-Chair; John DeWenter.

Staff: Greg Miller; Matt Dahlstrom, Attorney for the Board.

Others: None.

Call to Order

Chair Eyster called the special meeting of the Springfield Utility Board to order at 6:03 p.m.

Business from the Audience

None.

Business from the Board

Discussion on Economic Development

Chair Eyster shared a brief update on economic development and his recent correspondence with the City of Springfield on this topic. The Board discussed the opportunity for Mayor Sean VanGordon and City Manager Nancy Newton to join a portion of the January 15, 2022, SUB Board Retreat Work Session to be held in SUB’s Board Meeting Room. The purpose would be to share discussion on the issue of economic development and on how to better collaborate.

Following discussion, Board consensus was to set some time aside for Mayor VanGordon and City Manager Newton to participate in the Board Retreat in January.

Board Action Following Executive Session

Chair Eyster noted there was no action from the Board following the 5:00 p.m. executive session, held prior to this meeting.

Adjournment

Mike Eyster, Board Chair

Jeff Nelson, Board Secretary

The meeting was adjourned by consensus at 6:15 p.m.

Special Work Session – December 8, 2021

Minutes

Board approval at February 9 Regular Board Meeting

Attendance

Board: Mike Eyster, Chair; Robert Scherer, Vice-Chair; David Willis; John DeWenter; Mark Molina.

Staff: Jeff Nelson; Cindy Flaherty; Matt Cox, Attorney for the Board.

Remote Staff: Greg Miller; Sanjeev King; Nicole Dalke, Meredith Clark; Matt Dahlstrom, Attorney for the Board.

Others: Taylor Foss, GreatBlue Research.

Call to Order

Chair Eyster called the special work session of the Springfield Utility Board to order at 5:00 p.m.

Commercial Industrial Customer Survey

Meredith Clark shared a brief update on the process and steps taken in finding the right customer list to use, and with the help of GreatBlue, they decided to send a post card to all of those customers to let them know that a survey was coming. Ms. Clark noted that we received a nice response to the survey. In addition, GreatBlue handled SUB’s residential customer survey; and are very familiar with SUB.

Taylor Foss with GreatBlue provided a 15-minute presentation on SUB’s 2021 Commercial Customer Survey (Exhibit A) and reviewed his findings with the Board.

Following discussion, the Board thanked Mr. Foss for his very informative presentation.

Adjournment

The meeting was adjourned by consensus at 5:25 p.m.