Date
Time
Agenda
For the hearing-impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call (541) 744-3603.
“The Mission of the Springfield Utility Board is to provide safe, reliable, cost-effective utility-related services to the citizens and businesses of the Springfield community.”
To ensure safe public meetings, we continue to follow current and up-to-date COVID precautions.
Thursday, September 23, 2021
Special Meeting of Springfield Utility Board – 5:15 p.m.
The purpose of this virtual meeting is to provide the Board an opportunity to consider approval of time sensitive special procurement for Electric Division projects. Members of the public are invited to attend this meeting remotely via phone or internet. Public may also submit comment in advance to be entered into the record via our Contact Us form by Noon, September 23.
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Special Meeting – 5:15 p.m.
Agenda
I. Call to Order
- A. Pledge of Allegiance
II. Business from the Audience
III. Business from the General Manager
A. Request Approval of Special Procurement for Electric Division Projects - Action
IV. Adjournment
Minutes
Special Meeting – September 23, 2021
Minutes
Board approved at October 13, 2021 Regular Board Meeting
Attendance
Board: Mike Eyster, Chair; Robert Scherer, ViceChair; David Willis; John DeWenter; Mark Molina.
Staff: Jeff Nelson; Sanjeev King; Cindy Flaherty; Joe Leahy, Attorney for the Board.
Others: None.
Call to Order
Chair Eyster called the virtual special meeting of the Springfield Utility Board to order at 5:15 p.m. and proceeded to lead everyone in the Pledge of Allegiance.
Openings Comments
Jeff Nelson noted that the purpose of this meeting is to allow the Board an opportunity to consider approval of a couple of time sensitive projects for the Water Division.
Business from the Audience
None.
Business from the General Manager
Request Approval of Special Procurement for Electric Division
Projects Chair Eyster shared that prior to tonight’s meeting the Board was allowed time to review Sanjeev King’s memo, Conduit Purchase with Bid Tabulation and Examination & Findings Report (Exhibit A). As the Board required no further review, Chair Eyster called for a motion from the Board.
* John DeWenter moved to approve special procurement for the purchase of conduit for stock and immediate projects for the Electric Division to Wesco for the total amount of $191,541.00, which offers a shorter leadtime, as presented. This motion carried unanimously 5:0.
Additional Item – Temporary Purchasing Changes to Accommodate Market Conditions
Jeff Nelson wanted to recognize Sandi Weston who is the Buyer at the Electric Division and wanted to thank her for her diligent work on a number of procurements for SUB. Mr. Nelson explained that Mr. King worked with Joe Leahy regarding a temporary purchasing authority for the General Manager under procurement rules consistent with the Oregon Revised Statutes.
Referring to Sanjeev King’s memo on Temporary Purchasing Changes to Accommodate Market Conditions (Exhibit B), Joe Leahy provided a review regarding a recent contracting crisis related to electric supply materials and costs and the proposed remedy of a temporary purchasing change in procedure.
Chair Eyster then stated he would entertain a motion from the Board.
* John DeWenter moved to Board authorize the temporary change in purchasing procedure for immediate procurement for purchases of stock materials and goods for the Electric Division that complies with ORS 279B.070, increasing the amount to be awarded without Board approval from $50,000.00 to $100,000.00, and to raise the General Manager’s signing authority under Board Policy, Section 3-7-6-2-B to match the increase, as amended that the temporary procedure is to sunset in six months, which will allow the Board to revisit the issue, to either continue the authorization if needed, or it will end at the six month period. This motion carried unanimously 5:0.
Adjournment
The meeting was adjourned by consensus at 5:31 p.m.
Mike Eyster, Board Chair
Jeff Nelson, Board Secretary