Date
Time
Agenda
For the hearing-impaired, an interpreter can be provided with 48 hours' notice prior to the meeting. To arrange for this service, call (541) 744-3603.
“The Mission of the Springfield Utility Board is to provide safe, reliable, cost-effective utility-related services to the citizens and businesses of the Springfield community.”
To ensure safe public meetings, we continue to follow current and up-to-date COVID precautions.
Thursday, August 26, 2021
Special Meeting of Springfield Utility Board – 5:15 p.m.
The purpose of this meeting is to allow the Board time to consider approval of some time-sensitive bids for Water Division projects. Members of the public are invited to attend this meeting remotely via phone or internet. The public also has the opportunity to submit public comment in advance, to be entered into the record, via our Contact Us form by Noon, August 26.
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Special Meeting – 5:15 p.m.
Agenda
I. Call to Order
- A. Pledge of Allegiance
II. Business from the Audience
III. Business from the General Manager
- A. Award of Bid 2021-25, Willamette Wellfield Slow SSFP Site Improvements - Action – 10 min
- B. Award of Bid 2021-33, Willamette Wellfield SSFP UV System Control Upgrade - Action – 10 min
IV. Adjournment
Total Time: 20 min
Minutes
Special Meeting – August 26, 2021
Minutes
Board approved at September 8, 2021 Regular Board Meeting
Attendance
Board: Mike Eyster, Chair; David Willis; John DeWenter; Mark Molina; Robert Scherer, Vice-Chair – excused absence.
Staff: Jeff Nelson; Greg Miller; Cindy Flaherty; Matt Dahlstrom, Attorney for the Board.
Others: None.
Call to Order
Chair Eyster called the virtual special meeting of the Springfield Utility Board to order at 5:15 p.m. and proceeded to lead everyone in the Pledge of Allegiance.
Opening Comments
Jeff Nelson noted that the purpose of this meeting is to allow the Board an opportunity to consider approval of a couple of time sensitive projects for the Water Division.
Business from the General Manager
Approval of Bid 2021-33 Willamette Wellfield SSFP UV System Control Upgrade
Chair Eyster shared that prior to tonight’s meeting the Board was allowed time to review Greg Miller’s memo, Bid No. 2021-33 Willamette Wellfield SSFP UV System Control Upgrade which included the Sole Source Examination & Findings Report (Exhibit A). As the Board required no further review, Chair Eyster called for a motion from the Board.
* Mark Molina moved to approve an agreement with Xylem Water Solutions USA Inc. for an amount of $99,420, for Bid No. 2021-33, as presented. This motion carried unanimously 4:0.
Award of Bid 2021-25, Willamette Wellfield SSFP Site Improvements
Chair Eyster shared that the Board had also reviewed Greg Miller’s memo on Bid No. 2021-25 Willamette Wellfield SSFP Site Improvements (Exhibit B). Again, the Board required no further review. Chair Eyster stated he would entertain a motion from the Board.
* John DeWenter moved to award Bid No. 2021-25 to Pacific Excavation, Inc. for a total amount of $934,860, as presented. This motion carried unanimously 4:0.
Adjournment
The meeting was adjourned by consensus at 5:25 p.m
Mike Eyster, Board Chair
Jeff Nelson, Board Secretary